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Advertising & Partnership Executive
Close proximity of Stratford
£25,000 p/a OTE

Senior Sales Manager – Sports and Automotive
Dubai
Tax Free

Part Time Display Sales Executive
Central London
£23,172 – £25,905 pro rata


Find more jobs in magazines business media and publishing at PPAJobs.co.uk

1. Identify billing customer
   • If customer has an account - proceed to order processing and invoicing.
   • If customer does not have an account - send an account application form.
2. New account application form requested by customer on headed paper:
   • filled in by customer.
   • Credit check:
     • Good credit rating - set account credit limit.
     • Not credit worthy - inform sales team and make recommendation (prepayment). If approved by credit control, move to opening new account.
3. Opening new account
   • Notify sales of account number and credit limit.
   • Place booking on ad booking system.
4. Order processing and invoicing
   • Receive written order confirmation.
   • Confirm:
     • Customer purchase order number;
     • Billing customer and address.
   • Receive signed confirmation back from customer.
   • Check that enough credit is available on the account:
     • If not - inform credit control who will authorise / decline order.
   • Place order on ad booking system
   • Invoices to be produced on publication date of each magazine.
     Procedure:
     • Print invoices;
     • Post to customer account;
     • Send invoices out (ensure that COIs are attached to invoices or sent separately at earliest convenience).
   • Send monthly statement
5. Collection
   • Credit control to review with customers all current and overdue invoices on account.
   • On receipt of payment:
     • allocate payment;
     • all relevant invoices cleared from account
     • if unpaid invoices, go to identify disputes.
   • Identify disputes:
     • credit control to take disputes to specific magazine / department / sales person;
     • if not valid dispute - pass claim back to customer with backup information
   • if valid claim, then the following steps have to be taken to ensure timely payment.
   • Credit note application form produced:
     • sent to the relevant magazine / department for signature;
     • application back to credit control who will process credit note.
   • Following review, credit control will confirm that those invoices not in dispute will be paid within agreed payment terms.
   • If no dispute, but invoice has not been paid, credit control should take following action:
     • Despatch collection letters (minimum 1 per month).
     • Contact customer by phone (minimum 1 per month).
     • Contact relevant magazine / department and ask them to contact customer.
     • The customer's account will be placed on stop - future ads pulled.
     • The account will be passed to solicitors / debt collectors for further action.
   • If payment received, review account again as per step 1.
6. Reporting
• Purpose:
  • Company is informed of disputes and issues related to credit control.
• Focus:
  • Cash collection performance against targets
  • Analysis of overdue and disputed invoices
• Types:
  • Credit control monthly report:
    • Cash collection performance for the month as per targets.
    • Outstanding disputes.
    • How many credit notes produced per month?
    • Main reasons for raising credit notes.
    • Problem agencies.
    • Liquidations.
• Disputes reports - specific to magazine / departments.
• Lists all identified disputes
• Circulation:
• finance department;
• financial controller, finance director advertising department;
• ad directors;
• publishers.